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Treasurer

A quick overview of the management structure of the Australian Photographic Society

The Management Team is a two tiered system of governance.

The Management Committee (MC) comprises 7 individuals with voting rights. All members of this MC team are encouraged to participate in full discussion in the general meetings.

The MC comprises of an Executive Committee - President, Senior Vice President, Junior Vice President and Immediate Past President. The other 3 positions are General Members. It is anticipated the General Members will have a portfolio.

The Society has 6 Divisions - Audio Visual, Contemporary, Digital, Nature, Print and Youth. Each Division Chairman has automatic placement as an ED. The MC may constitute subcommittees at any time and may, at their discretion, give the Chairman of the Subcommittee a place on the ED.

Download the Nomination Form here

Position of Treasurer

This position is appointed by the Management Committee (MC) as required by the APS Constitution. The Treasurer is expected to participate in Management general meetings and the AGM.

Primarily the applicant will need to:

  • Uphold the Constitution of the Society.
  • Strive to continually improve the organisation's policy, activities and administration.
  • Represent the Society to the outside world.

The applicant will be expected to:

  • Have an occupational background in finance, ie Accountant.
  • Assist as a second signature required on all internet banking and cheque signatories. Wherever possible the cheque/internet banking shall be co-signed by the Treasurer.
  • Be responsible, in conjunction with the Finance Subcommittee (FSC), for the preparation of the Society's annual budget and financial statements, as required by the Act.
  • Ensure proper accounts are kept, as required by the Act.
  • Ensure activities comply with relevant Acts, legal and ethical standards.
  • Report to the President and MC of the Society.
  • Liaise directly with the Business Manager.
  • Participate in monthly MC meetings, answer queries, as required, and provide discussion/input on any financial matters.
  • Report to the MC meeting monthly on the financial status of the Society (reviewing monthly financial reports, as prepared by the Business Manager, analyse and give appropriate explanation of variances to budget).
  • Have a sound knowledge of MYOB. Provide assistance with MYOB accounting practices, if required.
  • The Treasurer is not required to manually undertake accounts, handling of monies, banking, BAS statements, preparing financial statements for Auditor etc. However overseeing the management of the Society’s accounting, reporting and administration functions is essential.
  • Offer suggestions and advice on the Society's existing management information and reporting systems and bring forward any recommendations for improvements.
  • Assist other Subcommittees in preparation of budgets and follow up with adherence to budgets.
  • Review annually the maintenance of the register of all fixed assets of the Society. From this register a schedule of depreciation will be prepared by the Business Manager for the annual accounts.
  • Liaise with the Business Manager to cause the financial affairs of the Society to be audited by a person who is qualified under the Act, and who shall be appointed at each Annual General Meeting to hold office until the following Annual General Meeting.
  • The Treasurer may arrange the movement of monies to or from the Society's operating account or to any other account or investment in the Society's name, consulting and informing the MC as required.

Please consider if you have:

  • Adequate time to this position justice.
  • A genuine interest in voluntary committee work.
  • A genuine interest in the objectives of the Society.
  • An independent mind.
  • The ability to make decisions based on principles rather than on personalities.
  • Good standing in the community.

The Australian Photographic Society Management Team look forward to your application. If you have any further enquiries, please contact the Business Manager who will lead you in the right direction.

If you wish, please view the APS Constitution here.